GEM Executive

Job Purpose: We are looking to hire an experienced, GEM Portal Expert, E-tender submit
and office lisi, to be successful as a GEM Portal Expert, you should be persuasive and able to
work in a high-pressure environment.

GEM Portal Expert Responsibilities

1) To submit online / offline NIT Tenders with complete documentation.

2) To update tender tracker with relevant data for Win Loss Analysis.

3) To complete registrations with Government Customers.

4) To maintain and update EMD data.

5) Keeping the Gem Accounts up to date and regularly monitoring any updates made
available on the Gem Portal

Gem Bid

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Mining of Tenders / Gem Bid document related to Company's Business Basket on
Gem Portal

Collating all the available Gem Bids which are live /published by various
Government Departments on Gem Portal

Reviewing the Terms and Conditions of the all the collated bid documents and
identifying the bid documents wherein the relevant Group Company can bid
based on the Eligibility Criteria and Gem Terms & Conditions

Preparation of the Online and Offline Bids for submission

Submitting of Representations and Clarifications on behalf of the Company for
related Bids

Keeping a track on the Bid Process of each Bid and accordingly take appropriate
action

Order Processing and Invoice Generation on Gem Portal

Coordinating and Communicating with the client counterpart for completion of
the Gem Bid & Gem Order Processes

Coordinating with the Company's Accounts Team and also with the Client
Counterpart for submission or release of EMD, Performance Security & other
financial matters related to Gem Portal or Bids
Product Upload

Identification of the Category wherein Company's product could be uploaded.
Identification of the Technical Specifications of the Product as per the Gem
Template.

Uploading of the necessary details and coordinating with the OEM & Gem Team
for successful publishing of the product on Gem Portal.

Regularly monitoring the receipt of Orders and Stock Status of all the products
uploaded on Gem Portal for all the Companies.

Order Processing and Invoice Generation on Gem Portal for Uploaded Products.

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Misc
¢ Documentation of all the Gem Bids, Products and Processes
« Coordinating with various internal teams for the purpose

» Sound Knowledge of Gem Processes & User Interface - Buyer Side & Seller Side

e Documentation, Email & Telephonic Communication

« MS Word, MS Excel, MS PowerPoint

» Knowledge of various tools required for Tender or Bid Submission

» Letter drafting skills is must

« English & Hindi language proficiency - Reading, Writing & Speaking

» Knowledge & Awareness of General Finance Rules, Madhya Pradesh Government
Procurement Manuals, Procurement Policies and associates GRs

Understanding of Public Procurement Process and approval system in Government.